This is an english writing howto I copied from somewhere (name withheld) some time ago. hopefully you'll find it helpful too.

    日常要处理良多函件电邮,因此运用英语上不得不注意,以下有一些团体意见,也参考了一些书籍,希看巨匠有所得益。

    A. 文法上 1.切忌主客不分或恍惚. 例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决议呀, 不是report.)

    2.句子不要凌碎. 例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 应该连在一同.

    3.构造对称,令人随便了解. 例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations of the contract.

    4.单众数不要搅散,不然会好刺目,看不惬意. 例如: An authorized person must show that they have security clearance.

    5.动词主词要照应. 想想这两个分别: 1.This is one of the public-relations functions that is underbudgeted. 2. This is one of the public-relations functions, which are underbudgeted.

    6.时态和语气不要窜改太多.看商务英语已经是苦事,不要浪费人家的精神啊.

    7.标点要准确. 例如: He did not make repairs, however, he continued to monitor the equipment. 改为: He did not make repairs; however, he continued to monitor the equipment.

    8.选词准确. 好像affect和effect, operative和operational等等就要弄清晰才好用啦.

    9.拼字准确. 有电脑拼字查抄功用后,就更加不能偷懒.

    10.年夜小写要留意.非需要不要整个字都是年夜写,除非要骂人,:,例如: MUST change to OS immediately. 本国人就以为不规矩和喝令人一样. 要夸张的话,用底线,斜字,粗体就可以了.

    B. 体裁 1.可读性.工具是年夜学程度的话,用高中的英文就行,不要以为人人都是说话巨匠.多用短句(15-20字吧), 技能性的字,就更加要简朴易明.

    2.留意段落的开头.通俗来说,重要或夸张的事变都放在函件或段落的开头,而句子就放在最尾. 例如: 1.Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape. 2.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 两者夸张的事变就有分别了.

    3.轻重有分. 划一重要的用and来连接,较轻放在主要的句子里.

    4.意思转接词要注意. 例如: but (相反), therefore (结论), also (增加), for example (申明). 分不清furthermore和moreover就不要用啦.

    5.句子开头不要迷糊不清的主词. 例子: These decisions have been a big disappointment to the committee members. They have delayed further action. They是指什么呀????开头少用this, that, it, they, 或 which.

    6.修遁词的地位要鉴戒,例如: He could only reimburse the cost after July 15. 应为 He could reimburse the cost only after July 15.

    7.用语要一定准确.切忌迷糊. 例如:The figures show a significant increase.” 如何significant呀,年夜哥? 改为: The figures show an increase of 19百分.

    8.立场不雅观点同等. 少用主动语. 例如: Partial data should be submitted by April. 改为: You should submit partial data by April.就很好了.

    C. 风格 1.模样形状和句子长度不要太单调. 陈腐不雅观点的subject-verb-object会闷去世人的.偶尔短句跟着长句可以化解一下.

    2.弱软的词(e.g. was, were, is, are...)可以增强一点. 例如: Prunton products are highly effective in ... 改为: Prunton products excel in ...就无力良多了.

    3.亲热,白话化是比较受接待! 用宾词和主动的词,让人家受落. 例如: 1. This information will be sincerely appreciated.” 2. We sincerely appreciate your information. 清楚地,我们会喜好第2句.

    D. 写信提醒

    1.人家的名字万万不要错.老一辈的看到名字错就爽性撵往残余桶.

    异样, 头衔都不要错. 头衔或学位,任择其一吧.以下是一样的:

    Howard E. Wyatt, D.D.SPhD.

    Dr. Howard E. Hyatt

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